Day of Coordination

Wedding / Rehearsal :

·      1 hour on site coordination-walk through, set up upon request.

·      Confirming final schedule with Bride and Groom.

·      Walk through of wedding day with Bride, Groom, Wedding Party, and Officiant.

·      Set up ceremony items: this includes an aisle runner, candles, flower petals, etc. upon request within the hour on-site time.

Wedding Day

• Up to 8 Hours of on site service-can request longer and/or clean up for extra fee. If not contracted for anything past the 8 hours, if ‘TIl Death Do Us Part Wedding Planning. has to stay longer client will be charged hourly rate.

• Coordinate receiving of food and flowers to onsite venue, and confirm the timeline for setup and cleanup

• Receive and distribute the bouquets, corsages, and boutonnieres to the wedding party

• Manage the wedding party and photographer

• Confirm with party and photographer photoshoot locations

• Guarantee the officiant has the marriage license 

• Communicate with the venue to ensure a smooth arrival

• Ensure that the wedding party leaves on time for the ceremony location

• Manage ushers/groomsmen: instructions for assisting guests to their seats

• Set up ceremony items left to set up upon request.

• Consult with the ceremony DJ/musicians for final details: test microphones and speaker setup, make sure the right song is going to be played, decide on the cue to start playing, etc.

• Ensure the ceremony officiant is prepared and decide on a cue to start the ceremony

• After the ceremony, witnesses for the signing of the marriage license

• Gather friends and family for post-ceremony photos

• Arrange seating cards and ensure the seating arrangement is correct

• Set up amenities: guest book, champagne flutes, cake cutting supplies, special baskets, hand towels and soap in restrooms, etc. upon request with supplied items.

• Ensure cocktail hour runs smoothly

• Assist guests with finding seating for dinner 

• Coordinate the wedding couple for announcement and first dance

• Coordinate the photographer and band/DJ around events like toasts, first dance, father-daughter dance, etc.

• Manage the schedule of toasts, catering, dancing, and any special events

• Set up the favor table close to departure time and ensure guests are aware of it upon request.

• Pack up all items that need to be taken home after the reception: gifts, cards, personal décor items, etc.: they’ll need to be taken to a family member’s car after the event upon request if booked for clean-up.

• Coordinate departure of the wedding couple and any transportation needed for wedding guests upon request if booked for clean-up.